Meeting Minutes – September 13, 2016
 
Present:
​

Opening: Justin began the meeting promptly at 6:30 PM. In the Secretary’s absence, Nancy took the meeting minutes.
 
New Business:

• Term limits – this issue was brought up at the August meeting. Justin suggested 3 year or 5 year limits for officers. Francoise stated that she thought a 5 year term was more like a dictatorship. A motion was made to vote on a 3 year term limit for board officers by show of hands and a majority of those present approved the motion.
• Median Director – this issue was also brought up at the August meeting. Justin stated that any changes to the median, other than the concrete enclosed areas of landscaping, had to be approved by the City of Oklahoma City, Parks and Recreation Department. After a short discussion where most voiced the opinion that it was not a needed new position, a vote was taken by show of hands and the majority voted it down.
• Election of Board Members: Justin advised that he would hand out ballots and all members could vote on between 5 and 15 board members per Bylaws. He asked if anyone else wanted to be added to the ballot and Jenney Downey asked and was added to the ballots. He also explained that you must be on the Board to run for office and to remain a Board Member in good standing, one must have attended one of the previous three board meetings. Nancy advised that you must be an association member with dues paid within the past 12 months to vote. All ballots were handed out to present members, votes were recorded by Dana Orwig while the meeting continued.
• Sign Toppers: Justin advised that the street signs were ordered and should be delivered in the next week. He will then deliver to the city for installation.
• CNA website – was provided www.crestwoodokc.com.
• NNO (Neighborhood Night Out) - John provided an update stating that he had a Newsletter/flyer that would be handed out on Sunday at 3:30 PM. He asked for any volunteers to meet at that time on the median. He also stated that we had to obtain 100% approval from all neighbors that lived within the 19th street area where street access would be blocked off to thru traffic. He also explained that individuals who live within the blocked off (6:00-9:30PM) streets would have access around the barriers to get to their homes during the block party. Aaron indicated that we could utilize the online county accessor’s office to determine which homes were rentals.
• Emails to membership - Carter proposed a motion to control the flow of excessive emails going to the full membership by sending to board officers first for review. After a brief discussion among members a vote was taken to require that all emails to full membership or emails to members other than board members be sent to officers so that they can review and then send on to full membership or board members via MailChimp or in an email format where recipients are included in the bcc (blind carbon copy) line. A show of hands reflected a majority passing/approving the motion.
• CNA “Meeting Tonight” Signs - Francoise asked what had happened to the signs that were previously placed at each end of the 19th street median prior to meetings. Nancy explained that the CNA signs that included meeting tonight and Home Tour, had all at one time been kept in her garage as well as other member’s garages and had ended up in Don’s garage as he had graciously maintained all of CNA belongings for many years that included folding tables. A couple of years ago Don had a need to free up space in his garage and asked if any board members would agree to house all of these items. Aaron moved the tables to his garage and the signs that were quite old and rusted were discarded. Several expressed a desire to get new signs. Donna indicated she would contact the new business owner on May Avenue who does metal works to see if they may be interested in making some signs for us and possibly allowing them to advertise on the sign to cover the costs for same.
• Landscaping Plan - Jenney asked if anyone would oppose her preparing a landscaping plan for the median. A brief discussion ensued where Justin advised that even though changes to the median must be approved by the city, CNA controls the median flower beds within the concrete areas. He also stated that even spraying the median grass for weeds is prohibited and could potentially negatively affect dogs that walk on treated areas. The median is for everyone and changes and plantings in flower beds should be presented to the membership. It was agreed that Jenney would work on a landscaping plan and present at a later meeting.
• New Board Members - announced by Dana Orwig as follows:

 
Aaron Barton                           Francoise Bigot                         Deanne Cliburn
Justin Cliburn                          John Enconmienda                  Greg Ennis
Carter Faison                           Dan Keefe                                  Nancy Kitchen
Micah Legall                            Alicia Miller                               Andrew Rickel
Chris Turner                            Russell Vannoy                          Jenney Downey

• Election of Officers - Justin advised that he had been contacted by several individuals that were interested in officer positions and asked if anyone else wanted to be nominated. Justin indicated that he would like to serve a full term as President. A show of hand vote was taken with a majority of the membership voted him in for a new term. He next stated that Micah wanted to serve as Vice President for another term and with a show of hands a majority of the membership voted him in for a new term. He next stated that John wanted to assume the Treasurer position and with a show of hands a majority of the membership voted him into this post. He next stated that Russell had expressed an interest in becoming Secretary and with a show of hands a majority of the membership voted him into this post. Justin presented the new officers to the membership:

 
Justin Cliburn – President
Micah Legall – Vice President
John Enconmienda – Treasurer
Russell Vannoy – Secretary
 
Meeting was adjourned at approximately 7:30 PM.

July 12, 2016
Present:
Justin Cliburn, President
Micah Legall, Vice-President
Doris Carder, Secretary
Deanne Cliburn, Newsletter
Aaron Barton, Member-At-Large
Amy Krokstrom, Member-At-Large
Andrew Rockel, Member-At-Large
Becky Leath, Member-At-Large
Dana Deal, Member-At-Large
Donna Stiles, Member-At-Large
John Encomienda, Member-At-Large
Matt Nagle, Member-At-Large
Tim & Dee Anne Holt, Member-At-Large
Tim Troutman, Member-At-Large
Wendy Gabrielson, Member-At-Large
 
This meeting was held at the Crestwood Neighborhood Median at 6:30 p.m. to discuss upcoming events and future projects.
 
Sign Toppers
- The membership agreed to start on the sign toppers for the peripheral entryways into the neighborhood for a cost between $500 and $600.
- Justin and Deanne will start working on it.
- Donna Stiles, Micah Legall, and Aaron Barton each for the sign toppers.
- Any other donations may be given to the Neighborhood Alliance of Central Oklahoma for the Crestwood Neighborhood Association Sign Toppers.
 
Crestwood Chronicle/Newsletter
- We’ll probably need to get another one out in September.
 
Crestwood Neighborhood Mugs
- Deanne is still delivering them to new neighbors as a welcome to our neighborhood and gave some out to new attendees, Amy Krokstrom and Wendy Gabrielson.
 
Sustainability Grant from OG&E
- Justin explained about a grant from OG&E (1 of 3) for the neighborhood who has the best sustainability project this summer.

• OG&E is giving 3 grants this summer to the neighborhood in Oklahoma City that has the best sustainability project.
  • It can be a fund raiser for improvements that better our environment; it can be energy efficient improvements to our homes (collectively) or Median; recycling projects; whatever we can think of to work on as a neighborhood to conserve energy, preserve the ecosystem we have, and save…

Any and all suggestions are welcome; we don’t have much time and we need to get started right away!
- Donna Stiles told the membership about OG&E coming out to her house to do an energy analysis and how beneficial it was and would be to others.

• It is something the Association could do for the OG&E Grant.
• There were no further votes on whether to do this or not.

 
Animal Waste Receptacles for the Median
- Justin explained the city Parks and Recreation will provide and install pet waste receptacles on the median and provide the bags for them so long as our association agrees to keep up the median.
- Everyone in attendance agreed it was a good idea.
Justin is contacting the state Parks and Recreation to see what we need to do.
- We need at least one new receptacle.
- We were spending about $200.00 per year on bags so it will be a great savings if the Parks and Recreation will supply them in the future.
 
Crestwood Yard-of-the-Month
- Micah Legall is still in charge of this and requested volunteers to assist him.
- TLC donated a “Yard-of-the-Month” sign and a monthly $50 gift certificate for the yard chosen each month for five months ($250 total).
 
Bird Sanctuary
- Doris requested to make the area around the two dead tall pine trees a bird sanctuary by attaching bird feeders and houses to the trees and putting a bird bath in between the trees.

• This might be something for the OG&E Sustainability Project.

- Membership agreed it was a good idea but only for those who wanted to do it.
 
The meeting adjourned at approximately 8:30 p.m.

Present:
Justin Cliburn, President
Micah Legall, Vice-President
Nancy Kitchen, Treasurer
Doris Carder, Secretary
Deanne Cliburn, Newsletter
Chris Turner, Web Administrator & Design
Donna Stiles, Member-At-Large
Dana Deal, Member-At-Large
Bryan Boone, Member-At-Large
Aaron Barton, Member-At-Large
Seddie Barber, Member-At-Large
Kimberly McCauley, Member-At-Large
Michael Kovach, Member-At-Large
Carter Faison, Member-At-Large Member-At-Large
Haligh Kenney, Member-At-Large
John Encomienda, Member-At-Large
Mart Troy, Member-At-Large
Andrew Rakel, Member-At-Large
Kelly Shock, Member-At-Large
Don Burnett, Member-At-Large
Mrs. Burnett, Member-At-Large
 
This meeting was held at the Crestwood Neighborhood Median at 6:30 p.m. to collect membership dues and discuss upcoming events and future projects.
 
Financial Report:  Nancy
-          Amount on deposit at MidFirst Bank:  approximately $1003.65, after membership dues collected
o   $275 collected in membership dues
o   Nancy Kitchen donated $100 & Justin & Deanne Cliburn donated $100 toward the sign toppers for Crestwood Neighborhood
o   Expected cost is approximately $700 for all of the peripheral street signs around Crestwood Neighborhood
Monthly Expenses: 
            OG&E:  $30.00
*We are allotted $1,000.00 per year from the City for water usage on the Median.  We have to apply for that $1000.00 grant every year.
 
Gardening On The Median
- Justin and Deanne purchased solar lights for the Crestwood signs at each entrance of the Median.
- Doris Carder planted Salvia, Coreopsis, Canas, Creeping Christians, and purple petunias on the Median around the flag pole and at each entrance sign on 19th St. for Memorial Day.
- Don and Doris planted a Crepe Myrtle donated by Lowes on the 19th St. Median west of the flag pole.
o   Pictures were taken of everyone by the Crepe Myrtle to post on Facebook on the Crestwood page and Lowes’ page to thank them.
- Don and Doris trimmed branches off the trees by the flag pole.
- Don and Doris transplanted overgrown flowers throughout the Median to other parts of the Median.
 
Sign Toppers
- The membership voted for the sign toppers that match the Crestwood signs already in the neighborhood.
- Each sign topper should cost approximately $21 with an additional $10 installation fee per sign.
- The estimated cost for sign toppers for the peripheral signs around the neighborhood is approximately $700.00.
- The membership agreed to try to purchase the peripheral signs for now.
 
Crestwood Chronicle/Newsletter  
-          Deanne, Alicia, Nancy, & Doris helped with the newsletter, but Deanne was the one who primarily worked on it to completion.
-          It was printed and delivered on time before the meeting.
 
Crestwood Neighborhood Mugs
-          Deanne is still delivering them to new neighbors as a welcome to our neighborhood.
 
Sustainability Grant from OG&E
-          Justin explained about a grant from OG&E (1 of 3) for the neighborhood who has the best sustainability project this summer.
o   OG&E is giving 3 grants this summer to the neighborhood in Oklahoma City that has the best sustainability project.
§  It can be a fund raiser for improvements that better our environment; it can be energy efficient improvements to our homes (collectively) or Median; recycling projects; whatever we can think of to work on as a neighborhood to conserve energy, preserve the ecosystem we have, and save…
§  Any and all suggestions are welcome; we don’t have much time and we need to get started right away!
-          Donna Stiles told the membership about OG&E coming out to her house to do an energy analysis and how beneficial it was and would be to others.
o   It is something the Association could do for the OG&E Grant.
o   There were no further votes on whether to do this or not.
 
Animal Waste Receptacles for the Median
-          Justin explained the state Parks and Recreation will provide and install pet waste receptacles on the median and provide the bags for them so long as our association agrees to keep up the median.
-          Everyone in attendance agreed it was a good idea.
-          Justin is contacting the state Parks and Recreation to see what we need to do.
-          We need at least one new receptacle.
-          We were spending about $200.00 per year on bags so it will be a great savings if the Parks and Recreation will supply them in the future.
 
Crestwood Yard-of-the-Month
-          Micah Legall is still in charge of this and requested volunteers to assist him.
-          TLC donated a “Yard-of-the-Month” sign and a monthly $50 gift certificate for the yard chosen each month for five months ($250 total).
 
The meeting adjourned at approximately 8:30 p.m.