Annual Meeting Results, Minutes

Meeting Minutes – September 13, 2016
 
Present:
​

Justin Cliburn (President)                               
Micah Legall (VP)                                        
Nancy Kitchen (Treasurer)                            
Deanne Cliburn (Board Member)                   
Alicia Miller (Board Member)                         
Aaron Barton (Past President)                         
Dana Orwig                                                   
Jason Barton                                                    
Donna Stiles                                                  
Jen Downey                                                 
Eileen Hearn                                                   
Seddie Barber                                                  

Francoise Bigot
Dan Keefe
Russell Vannoy          
Carter Faison
John Enconmienda
Andrew Rickel
Greg Ennis
Jared Bulmer
Elizabeth Bulmer
Chris Turner
Paul Mills
Bill Kitchen (late arrival)

Opening: Justin began the meeting promptly at 6:30 PM. In the Secretary’s absence, Nancy took the meeting minutes.
 
New Business:

• Term limits – this issue was brought up at the August meeting. Justin suggested 3 year or 5 year limits for officers. Francoise stated that she thought a 5 year term was more like a dictatorship. A motion was made to vote on a 3 year term limit for board officers by show of hands and a majority of those present approved the motion.
• Median Director – this issue was also brought up at the August meeting. Justin stated that any changes to the median, other than the concrete enclosed areas of landscaping, had to be approved by the City of Oklahoma City, Parks and Recreation Department. After a short discussion where most voiced the opinion that it was not a needed new position, a vote was taken by show of hands and the majority voted it down.
• Election of Board Members: Justin advised that he would hand out ballots and all members could vote on between 5 and 15 board members per Bylaws. He asked if anyone else wanted to be added to the ballot and Jenney Downey asked and was added to the ballots. He also explained that you must be on the Board to run for office and to remain a Board Member in good standing, one must have attended one of the previous three board meetings. Nancy advised that you must be an association member with dues paid within the past 12 months to vote. All ballots were handed out to present members, votes were recorded by Dana Orwig while the meeting continued.
• Sign Toppers: Justin advised that the street signs were ordered and should be delivered in the next week. He will then deliver to the city for installation.
• CNA website – was provided www.crestwoodokc.com.
• NNO (Neighborhood Night Out) - John provided an update stating that he had a Newsletter/flyer that would be handed out on Sunday at 3:30 PM. He asked for any volunteers to meet at that time on the median. He also stated that we had to obtain 100% approval from all neighbors that lived within the 19th street area where street access would be blocked off to thru traffic. He also explained that individuals who live within the blocked off (6:00-9:30PM) streets would have access around the barriers to get to their homes during the block party. Aaron indicated that we could utilize the online county accessor’s office to determine which homes were rentals.
• Emails to membership - Carter proposed a motion to control the flow of excessive emails going to the full membership by sending to board officers first for review. After a brief discussion among members a vote was taken to require that all emails to full membership or emails to members other than board members be sent to officers so that they can review and then send on to full membership or board members via MailChimp or in an email format where recipients are included in the bcc (blind carbon copy) line. A show of hands reflected a majority passing/approving the motion.
• CNA “Meeting Tonight” Signs - Francoise asked what had happened to the signs that were previously placed at each end of the 19th street median prior to meetings. Nancy explained that the CNA signs that included meeting tonight and Home Tour, had all at one time been kept in her garage as well as other member’s garages and had ended up in Don’s garage as he had graciously maintained all of CNA belongings for many years that included folding tables. A couple of years ago Don had a need to free up space in his garage and asked if any board members would agree to house all of these items. Aaron moved the tables to his garage and the signs that were quite old and rusted were discarded. Several expressed a desire to get new signs. Donna indicated she would contact the new business owner on May Avenue who does metal works to see if they may be interested in making some signs for us and possibly allowing them to advertise on the sign to cover the costs for same.
• Landscaping Plan - Jenney asked if anyone would oppose her preparing a landscaping plan for the median. A brief discussion ensued where Justin advised that even though changes to the median must be approved by the city, CNA controls the median flower beds within the concrete areas. He also stated that even spraying the median grass for weeds is prohibited and could potentially negatively affect dogs that walk on treated areas. The median is for everyone and changes and plantings in flower beds should be presented to the membership. It was agreed that Jenney would work on a landscaping plan and present at a later meeting.
• New Board Members - announced by Dana Orwig as follows:

 
Aaron Barton                           Francoise Bigot                         Deanne Cliburn
Justin Cliburn                          John Enconmienda                  Greg Ennis
Carter Faison                           Dan Keefe                                  Nancy Kitchen
Micah Legall                            Alicia Miller                               Andrew Rickel
Chris Turner                            Russell Vannoy                          Jenney Downey

• Election of Officers - Justin advised that he had been contacted by several individuals that were interested in officer positions and asked if anyone else wanted to be nominated. Justin indicated that he would like to serve a full term as President. A show of hand vote was taken with a majority of the membership voted him in for a new term. He next stated that Micah wanted to serve as Vice President for another term and with a show of hands a majority of the membership voted him in for a new term. He next stated that John wanted to assume the Treasurer position and with a show of hands a majority of the membership voted him into this post. He next stated that Russell had expressed an interest in becoming Secretary and with a show of hands a majority of the membership voted him into this post. Justin presented the new officers to the membership:

 
Justin Cliburn – President
Micah Legall – Vice President
John Enconmienda – Treasurer
Russell Vannoy – Secretary
 
Meeting was adjourned at approximately 7:30 PM.